Enterprise integration for real property portfolios give businesses control over their data. Enterprise integration presents organization wide data on portfolio metrics, leasing, asset utilization, facilities maintenance, and workplace behaviours.  

Good data tells business leaders how their assets are performing as tenant and employee behaviours shift in order to help them remain informed on future decisions.. 

A core advantage to enterprise integration is housing the data on-site without worrying about having to connect to other tools or software. Enterprise IWMS house data from different areas in one central platform, taking any data sharing headaches out of the picture. 

This level of integration into facilities and workplace management processes provides data from multiple sources and, therefore, a more accurate picture of the portfolio utilization and needs. From here, funding allocations are to optimize space and get a positive ROI on space. 

Here are eight advantages to enterprise-level IWMS integration:  

  1. Centralized Control 

One of the main hurdles to jump in real property regarding project delivery is siloed data housed across different organizational tools. Whether it be separate teams, various departments or just other software solutions, Horizant has found that this is a primary contributor to project bottlenecks.  

Effective data sharing and communication are more accessible when datasets are all available on one platform and don’t need to be exported. Tedious uploading or cross-referencing of tables to make sure that asset lifecycles or energy utilization only impedes the work your organization is doing to reach your goals.  

With less data sharing and better communication comes fewer data gaps. Human error will be around for a while, and having holes in data from reporting can severely impact decision-making. Tools like Archibus that handle reporting from different areas ensure that reports are complete and cover all areas of your portfolio. 

2.  Enhanced Efficiency: Automation features in these solutions streamline routine tasks, reducing manual efforts and enabling your team to focus on strategic initiatives. 

We’ve all heard about AI and the upgrades becoming a part of our everyday lives. While a ChatGPT plugin won’t be tracking your workplace energy consumption, automation in facilities management and broader real property strategy is here. 

Lease administration tools and maintenance management are two areas we’ve seen benefit immensely from automation. Automating leasing tasks to give alerts and other updates in a central tool with other real property data means that decision-making data is under one roof, and you won’t have to look. 

With maintenance, alerts for preventative maintenance scheduling, energy use or performance keep costly repairs and downtime off the books. Guaranteeing that your systems operate optimally during the correct times with preventive action is the best way to keep costs low.  

No more clipboards, binders of paper and manual check-ins, IWMS automation handles that.

3.Data-Driven Decisions: With access to real-time data and analytics, business leaders and property managers make informed decisions to optimize property performance and align business operations. 

At the core of your real property management is data. With it, it can be easier to guarantee that decisions act as incremental steps towards a goal. Enterprise integration of an IWMS is about complete workplace and business optimization.  

Data from office and space management applications feed facilities and asset performance strategies with insights on portfolio usage. Depending on the direction of data trends for space and facilities, decisions about the more comprehensive portfolio and leasing can be made or forecasted with long-term use data for contextual insight.  

When businesses begin to use this data to align with broader goals like sustainability certification or to have employees return to the office, the wider-reaching decisions that benefit from the data become clear. 

Enterprise solutions like Archibus offer portfolio data that is a foundational part of a better workplace for employees. 

Enterprise-level IWMS empowers complete portfolio and workplace optimization. 

4. Cost Savings: By identifying cost-saving opportunities and optimizing space utilization, enterprise solutions help organizations save on operational expenses. 

“Cost savings” is music to any finance department’s ears. One of the most significant investments, if not the biggest investments that a business makes, are real estate portfolios and surrounding assets. With the data from enterprise management software, decision-makers and property managers can determine which areas are most expensive and maximize ROI. 

Two critical areas in which we see organizations use data for cost savings are energy use and invoices with each energy bill that comes through and the subsequent data on facilities’ energy demand. Decisions that lead to not just lower expenses but more efficient facilities are made.  

The same goes for preventative maintenance schedules. Preventive maintenance activities in facilities management are a cornerstone of asset strategy. Incremental & preventative repairs and maintenance guarantee that systems do not deteriorate or overload to the point of severe repairs and costly replacement.  

5. Compliance and Risk Management: Mitigating risks and ensuring regulatory compliance with tools that monitor leases, permits, and property conditions. 

Compliance and risk are a core part of facilities management. Keeping these in line across an actual property portfolio is critical to asset lifecycles, maintenance, and workplace safety. Enterprise-level integration of IWMS to address record-keeping and risk management strategies means readily accessible and updated documentation, with the corresponding data available in the same solution.  

Changes in facilities, equipment, or processes can introduce new risks and compliance challenges. Robust IWMS helps organizations manage these changes by tracking requests, approvals, and implementation. This ensures that workplace changes are thoroughly evaluated for their impact on risk and compliance as an organization scales or invests in its workplace environment.

6. Scalability: Real property management has various moving parts, and enterprise solutions give organizations complete control over their data. 

IWMS and facilities management often start with SaaS tools addressing a single area, such as facilities and energy utilization, maintenance and asset management, or a booking tool in their hybrid office.  

However, most businesses have different tools to address each area of portfolio management. 

Too many data siloes create gaps in the data and data-driven decision-making is cumbersome. One of the most common problems in real property project delivery is organizations with siloed data across different platforms. 

Housing all organizational data on workplace management on one platform increases efficiency and gives total control over reporting and operations without cumbersome data sharing. 

Start with a desk hoteling or booking system for the hybrid office, but realize that your other tool for space management slows down projects or workflows. And the maintenance scheduling software doesn’t support comments from on-site workers? And what about making decisions about the lease and payments? 

The ability to bring all of these under one roof over time for complete oversight and control over data is what enterprise solutions address—streamlining control over workplace management. 

7. Sustainability: Many solutions include features for tracking and improving sustainability efforts, aligning with the increasing importance of environmental responsibility. 

Planning sustainability workflows and tracking energy use maintenance records are integral to meeting sustainability goals. Tracking key performance indicators for sustainability initiatives means tangible benchmarks in facilities and asset management. 

These benchmarks can include maintenance schedules, system performance, and energy demand that can add valuable context to other portfolio management processes. 

8. Data Reporting: Generate custom reports and dashboards, making it easier to communicate performance metrics. 

With data as the foundation of sound decision-making to maximize investment and impact for employees. Having data stored on-site across different platforms doesn’t just slow down the process but can create gaps in the data that may lead to inefficiencies.  

How workplace, asset, and space data correlate gives business leaders sound knowledge to align with business goals and objectives. Generating custom reports for set periods and specific areas of portfolio management presents opportunities to compare data sets. Data on energy use and maintenance can both apply to asset lifecycle decisions and efficiency discussions, easily generated from the dashboard of Archibus.

Enterprise solutions and the full-scope capabilities they include are fuelling capital projects and real property operations in every sector. Having all areas of facilities and workplace management under one tool with robust data has been helping optimize real property portfolios for over 20 years with Horizant.

Horizant supports more than 30 Federal Government Departments in their portfolio and workplace management strategies with specialized Archibus integration and business process analysis. Contact us for a free consultation or more information on your real property strategies and supporting the modern workplace.